How do I choose the right PIM system?

Choosing a PIM system is a strategic decision. The wrong system can complicate processes – the right one ensures efficiency, growth and clear structures in product data management.

Image showing products from the electrical, mechanical engineering, and craft sectors, as well as the online shop and a product catalogue. All displayed as items on a warehouse shelf. Behind them is the ComBinder logo
A cut-out image of a product, surrounded by photographs showing different aspects of the product.

Step 1: Define requirements

Before you choose a system, you should clarify:

  • How many products do you manage?
  • Which sales channels do you use?
  • Do you need multilingual support?
  • What data formats do you use (BMEcat, CSV, etc.)?

 

Step 2: Analyse the data structure

A good PIM must be able to map your data structure:

A cut-out image of a stack of photo prints

Step 3: Check integrations

Key questions:

  • Are there any integrations with your shop?
  • Can data be exported automatically?
  • Is there an API available?

 

Step 4: Assess user-friendliness

A PIM is used every day – therefore:

  • Intuitive interface
  • Clear Structure
  • Geringer Schulungsaufwand
Image showing products from the electrical, mechanical engineering, and craft sectors, as well as the online shop and a product catalogue. All displayed as items on a warehouse shelf. Behind them is the ComBinder logo
A server room with a graphic displayed in front of it. In the centre is the ComBinder logo with arrows pointing to various icons, such as a shopping trolley.

Schritt 5: Kosten realistisch bewerten

Nicht nur Lizenzkosten zählen:

  • Implementierung
  • Anpassungen
  • Betrieb

👉 Viele Unternehmen überschätzen ihre Anforderungen und wählen zu komplexe Systeme.

Common mistakes when choosing

  • Choosing an enterprise system that is too large
  • Focusing solely on features rather than processes
  • Failure to define a clear data structure
  • Underestimating integrations
A person is sitting at a desk, resting their head in their hands. Piles of documents are stacked to the left and right of the person. Various items are in front of the person.

Recommendation for small and medium-sized enterprises

For many companies, a streamlined, high-performance PIM is the best choice.

ComBinder offers:

  • quick start
  • Clear Structure
  • BMEcat support
  • easy integration

Conclusion

Choosing the right PIM system depends on your needs – not on which one has the longest list of features. The right system saves time, reduces errors and enables growth.

 

Get started for free with ComBinder
Testing PIM in practice
An image showing a hand pressing the 'Go Live' button on a mixing desk. The focus is on the hand and the button.